brandWhen should a business upgrade its computers?
As a rule of thumb, business laptops and desktops last about four to five years, and servers and firewalls about five to seven. The real triggers are more specific: the device can no longer receive security updates, it does not meet the requirements of the current operating system, repairs cost more than half of a replacement, or staff are losing time every day waiting on it.
Windows 10 reached end of support in October 2025. Any business computers still running it are no longer receiving free security patches and should be upgraded or replaced.
Budgeting for a hardware refresh
Rather than replacing everything at once, we build a rolling refresh plan that replaces about a quarter of devices each year. That turns a painful capital expense into a predictable line item, keeps every device under warranty, and avoids the year where everything breaks at the same time. It is part of the quarterly roadmap for managed IT clients.
Delivered ready to work
New devices are enrolled in management, encrypted, loaded with your software and security tools, and tested before they reach a desk. Each user’s files, browser bookmarks and printers move over. Old drives are securely wiped, which matters for any office that has handled patient, client or financial data.
Signs it’s time for Hardware Upgrades
- Computers are more than four or five years old.
- Any business computer still runs Windows 10.
- Staff wait on slow machines several times a day.
- Repairs are adding up to more than half the cost of a replacement.
- Your server or firewall is out of warranty or support.
If two or more of these sound familiar, take the free security check or book a free cybersecurity assessment.
How our Hardware Upgrades process works
Assess
We inventory devices, warranties and operating systems.
Plan & budget
A rolling refresh plan prioritizes the riskiest devices first.
Prepare
New devices are enrolled, encrypted and loaded with your software.
Swap & retire
We move each user’s data, then securely wipe the old device.
What’s included
- Hardware lifecycle planning and rolling refresh budgets
- Business-grade device sourcing and warranty management
- Pre-configuration with software, encryption and security tools
- User data migration and setup
- Server and network equipment replacement
- Secure data wiping and responsible recycling
Who it’s for
- Offices with aging or unsupported computers
- Businesses replacing a server or firewall
- Companies onboarding several new hires
- Regulated offices needing documented data destruction
What affects the price
Every quote is flat and in writing. These are the factors that move the number:
| Factor | Why it matters |
|---|---|
| Device choice | Business-grade laptops and desktops vary by performance and warranty. |
| Number of devices | Setup and migration time scale with the number of users. |
| Data migration | Large or complex user profiles take longer to move. |
| Disposal | Secure wiping and recycling are included or quoted per device. |
Hardware for valley offices and crews
From rugged tablets for construction crews in Gypsum to quiet, compact workstations for medical offices in Edwards, we match equipment to the work, and schedule swaps outside your busiest hours or season.
“Todd at DubLow Digital is incredibly knowledgeable and helpful. He takes care of all the tech needs for our business - from hardware and software to cybersecurity and now handles our social media marketing. We are so grateful to Todd an his team!”
Frequently asked questions
When should a business upgrade its computers?
Typically every four to five years for laptops and desktops, or sooner if a device can no longer receive security updates, cannot run the current operating system, or repairs cost more than half a replacement.
How should a small business budget for an IT hardware refresh?
Replace roughly a quarter of devices each year on a rolling schedule. It keeps costs predictable, keeps devices under warranty and avoids a large one-time replacement.
Can you buy computers for us, or do we buy them?
Either works. We can source business-grade equipment for you or configure devices you purchase, as long as they meet business requirements such as the right operating system edition.
What should we do with computers still running Windows 10?
Windows 10 reached end of support in October 2025. Upgrade eligible computers to Windows 11 and replace those that cannot run it, prioritizing devices that handle sensitive data.